...
Author fulfilment
- Each and every author in a hybrid* journal with published contact details shall receive a final PDF (“e-offprint”) of their published article. Classic offprints (on paper) are not available from Brill, neither gratis nor purchased by the author.
E-offprints of Forewords and Editorials are not being sent since it is assumed that journal Editors have full online access anyway and would be triggered by new content alerts form the platform, or have plenty of other incentives to visit their journal online quite frequently. - Authors who publish in Advance receive this twice: first on publication in Advance and later when the article has been included in an issue.
- The Production Editor (PE) is to be in CC of any such message.
- Side letter: the most recent version shall be used. As agreed earlier, the side letter is a ‘one-size-fits-all’. Hence, its content covers both publications just licensed to Brill only and Open Access contributions. Please scroll down to view the side letter.
- Author e-offprints shall be sent same day as the vendor’s delivery of the applicable JATS package (issue-based or Advance). Whereas this is less important in the case of Advance articles, the approximately 6-12 hours time window is seen as essential for issue-based matter. In the case of JATS deliveries very late in the afternoon (evening, night) in the vendor's timezone, author fulfilment on the next day, beginning of business on their side, is fine. ASAP after JATS will be greatly appreciated.
- There should be no need for the PE to remind the vendor on these arrangements.
- IMPORTANT: As of 1 February 2025, author e-offprints are not being sent to contributors in a full Open Access journal anymore.
*) A hybrid journal is a journal not published in full OA. Authors of artciles in such journals publish in OA in case the corresponding author is eligilbe to thanks to their affilation or if they pay an APC to do so.
Full OA journals: see on Browse In Journal | Brill
Open Access: General Open Access Information (OA landing page with links to funding, transformative agreements, license types, APCs and more)
NOTE: During spring/summer 2023 a pilot has started with Brill arranging for authors to access their publications on brill.com directly (by contact details or ORCID recognition, or other). Meanwhile, the above best practices will be in place until further notice. Yet to be double checked:
...
*) The first article in this sample watermarked issue is published in open access, whereas the second one is restricted (behind the paywall).
New content alerts
PubFactory, hosting partner of brill.com, provides a variety of alerts that can be set by users to notify them of updates to the content repository. Editors, authors, and any other visitor of the website can subscribe to New Article alerts and New Issue alerts in the journal(s) of their choice. Alerts can be received on any valid email address. Customers can create a personal account on brill.com and follow the step. (More later...)
Related article on Connect: PF manual: PubFactory Alerts (brill.com)
Book publisher e-offprints
...