[Table of Contents]
NOTE: During spring/summer 2023 a pilot has started with Brill arranging for authors to access their publications on brill.com directly (by contact details or ORCID recognition, or other). Meanwhile, the above best practices will be in place until further notice. Yet to be double checked:
Does the author receiving an alert 'off platform' immediately upon publication of their article online?
Does the author publishing in Advance receive such an alert twice: first on the release of their article in Advance and a second time as their article goes into an issue?
Do all authors involved receive the alerts (at least once)?
It must be noted that visitors of brill.com (author, editor, or anybody else) can subscribe to new contents alerts per journal, either new article or new issue or both.
Subject: Pre-publication of your article in ABBR → Example: IJAC
Dear Author,
We are pleased to inform you that your submission has been published online at brill.com/abbr. The abstract page (landing page) of your article will display now or within 48 hours. Please find attached the PDF version of your article.
To stay informed about forthcoming publications, you can subscribe to our e‐bulletins at www2.brill.com/E-Newsletters-Brill.
IF YOUR ARTICLE IS PUBLISHED UNDER © BRILL…
… Then please be aware of the restrictions of use of your e‐offprint, as explained at Self-Archiving-Rights brill.com/page/selfarchiving/sharing-your-work-selfarchiving. You will find this on the brill.com page Rights and Permissions, brill.com/page/rightsandpermissions/rights-and-permissions. Or, from the Brill homepage, go to About → Rights and Permissions.
IN CASE YOUR ARTICLE IS PUBLISHED IN OPEN ACCESS…
… Then the copyright of your article is yours. For more information, please check brill.com/openaccess (and in the menu on the left Open Access for Authors → Open Access for Articles.
‘IS MY ARTICLE PUBLISHED IN OPEN ACCESS?’
The credit line on the first page of your article displays the copyright holder(s). For a complete list of full open access journals, please go to: brill.com/page/discoveroa/discover-brills-open-access-content (Open Access → Discover Brill’s Open Access Content → Discover Our Full OA Journals). Single articles can also be published in open access in any other journal, whereas the journal as such is published under © Brill.
SHARE YOUR WORK – TRACK ITS IMPACT
Shortly you will receive an invitation from Kudos to explain your publication on their platform and share your work on social media, in order to improve the discoverability of your publication. After sharing your work, you will be able to track the impact via personalized metrics on the Kudos website. On average, authors who make use of Kudos' tools receive 23% higher downloads of their work. For more information visit brill.com/page/Promotion. If you have any concerns, please do not hesitate to contact us; for contact details see below.
Thank you for choosing to publish with Brill.
Yours sincerely,
<signature PE at Brill>
Subject: E-offprint of your article in ABBR 000.1 (YEAR) → Example: HIMA 29.4 (2021)
Dear Contributor,
We are pleased to inform you that your submission has been published online at brill.com/view/journals/hima/29/4/hima.29.issue-4.xml. The abstract page (landing page) of your article will display now or within 48 hours. Please find attached the PDF version of your article.
To stay informed about forthcoming publications, you can subscribe to our e‐bulletins at www2.brill.com/E-Newsletters-Brill.
IF YOUR ARTICLE IS PUBLISHED UNDER © BRILL…
… Then please be aware of the restrictions of use of your e‐offprint, as explained at Self-Archiving-Rights brill.com/page/selfarchiving/sharing-your-work-selfarchiving. You will find this on the brill.com page Rights and Permissions, brill.com/page/rightsandpermissions/rights-and-permissions. Or, from the Brill homepage, go to About → Rights and Permissions.
IN CASE YOUR ARTICLE IS PUBLISHED IN OPEN ACCESS…
… Then the copyright of your article is yours. For more information, please check brill.com/openaccess (and in the menu on the left Open Access for Authors → Open Access for Articles.
‘IS MY ARTICLE PUBLISHED IN OPEN ACCESS?’
The credit line on the first page of your article displays the copyright holder(s). For a complete list of full open access journals, please go to: brill.com/page/discoveroa/discover-brills-open-access-content (Open Access → Discover Brill’s Open Access Content → Discover Our Full OA Journals). Single articles can also be published in open access in any other journal, whereas the journal as such is published under © Brill.
SHARE YOUR WORK – TRACK ITS IMPACT
Shortly you will receive an invitation from Kudos to explain your publication on their platform and share your work on social media, in order to improve the discoverability of your publication. After sharing your work, you will be able to track the impact via personalized metrics on the Kudos website. On average, authors who make use of Kudos' tools receive 23% higher downloads of their work. For more information visit brill.com/page/Promotion. If you have any concerns, please do not hesitate to contact us; for contact details see below.
Thank you for choosing to publish with Brill.
Yours sincerely,
<signature PE at Brill>
See on Marketing fulfillment (brill.com)
Dear Publisher,
We are pleased to inform you that a review of one of your books has been published in our journal Full Title. A PDF of the review is attached. Please feel free to forward the review to the author(s).
Please do not reply to this message, as we are unable to respond to inquiries sent in reply to this email. However, if you have any remarks, please do not hesitate to contact Brill; for contact details see below. We will be happy to serve you.
If this email should be sent to an alternative address, please contact us and we will use the new address in future occasions.
Thank you in advance for your kind attention.
Yours sincerely,
<signature Brill Marketing>
Production Editors may kindly ask the journal compositor to provide a watermarked (labeled) PDF of a complete published journal issue for the benefit of the editor(s) or guest editor(s). Such a PDF will be sent to those editors on a per case basis, until further notice, and from Brill (c/o the PE), until further notice. In the near future, this service may be outsourced to the compositor. A side letter will then be drafted for that purpose. A model of a labeled PDF is attached to this page. Specifications are:
*) The first article in this sample watermarked issue is published in open access, whereas the second one is restricted (behind the paywall).
PubFactory, hosting partner of brill.com, provides a variety of alerts that can be set by users to notify them of updates to the content repository. Editors, authors, and any other visitor of the website can subscribe to New Article alerts and New Issue alerts in the journal(s) of their choice. Alerts can be received on any valid email address. Customers can create a personal account on brill.com and follow the step. (More later...)
Related article on Connect: PF manual: PubFactory Alerts (brill.com)
NOTE: Authors and book publishers are kindly asked to check their junk mail or spam filter first, before making a claim. The fulfilment may be done from a “no reply” address or other address used by the vendor. The side letter refers to the PE’s contact details (e-mail signature). Side letters under in book publisher fulfilment shall be 'signed' on behalf of Brill Marketing.